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Chief of Staff at Artificial
Palo Alto, CA, US
At Artificial, we are building a first-of-its-kind automation software platform to empower labs to go take their scientific ideas to reliable results faster and more efficiently.  With our platform, labs can focus on their next idea, whether that’s developing gene therapies or scaling COVID-19 diagnostic testing, not their automation. 
 
Artificial’s team is comprised of experts in life sciences, robotics, automation, and data, who have built digital tools and platforms for Space X ground control, CERN hadron collider, LEGO Mindstorms, and more. As we support and deploy our platform to customers, we’re looking for motivated people who are passionate about solving real-world problems and ready to make an impact. 
 
Artificial is looking for a dynamic and motivated Chief of Staff who will be critical in growing our team and company! You will partner closely with Artificial’s CEO to build a high-performing and efficient company and organization. You will be responsible for overseeing People Ops, Finance, Legal, and Administrative functions. This is a great opportunity to make a significant impact at a fast-growing start-up while gaining experience in all areas of business operations. 

Responsibilities

      • Oversee the People Operations of the company by creating a welcoming and engaging employee experience from onboarding to offboarding for a distributed team 
      • Ensure a seamless and spectacular candidate experience by building and managing the full-cycle recruiting process from posting jobs, sourcing candidates, scheduling interviews, and closing candidates 
      • Champion our company culture and employee engagement by planning and managing team events 
      • Oversee the financial operations of the company including managing budgets, modeling financials, maintaining AR and AP, processing payroll, and reporting 
      • Support the CEO by managing his calendar, drafting external and internal communications, preparing board meeting presentations, leading internal meetings such as All-Hands, and maintaining documentation and databases 
      • Work closely with the Managing Director of Artificial’s German subsidiary to ensure efficient and transparent HR, legal, and financial operations 
      • Work with external legal teams to manage immigration, IP, and compliance 
      • Be the first line of support to the team after return-to-work
      • Enable the CEO and team by providing administrative support as needed
 

Requirements

    • At least 3 years of experience in a business, operations, or program management role
    • Self-starter that is great at multi-tasking and prioritization 
    • Exceptional organizational and time management skills with high attention to detail 
    • Excellent verbal and written communication skills
    • High level of integrity and professionalism 
    • Comfortable working with a distributed team 
    • Advanced proficiency in software such as GSuite, Microsoft Office, Notion  
This role is based in Palo Alto, CA.